Best Camp Management Software for 2026: Top 5 Picks for Children’s Camp Providers

1. ClassForKids

Top of our list for the best camp management software in 2026, ClassForKids comes with a specific camps feature built with a deep understanding of what holiday camp providers need. With over 10 years of experience and the UK’s only ISO-certified platform designed specifically for kids’ activity providers, it’s a trusted partner for streamlining camp bookings, payments, safeguarding, parent communication and more.

Capterra rating: 4.8 (based on 99 reviews)

Free trial: Yes

Best for: Kids’ activity providers who want to test demand before committing to running camps, as well as experienced camp organisers. Both need a flexible platform to handle individual or half-day bookings, add extras like early drop-offs and late pick-ups, manage demand with waiting lists, support busy families and maximise revenue.

Support and onboarding:

• Quick responses via online chat with a support team rated 98% for customer satisfaction
• Free personalised onboarding to get you started with confidence
• 24/7 Help Centre packed with how-to guides and helpful resources
• Smart automated replies for after-hours help

Business growth support:  

• Competitions with prize packages worth up to £10K
• Invitations to exclusive events and expert-led training sessions
• A free class listing platform to boost visibility and help you find more customers
• One-on-one growth support for larger camp providers
• Free expert advice and practical insights on the ClassForKids Podcast and Academy

Pricing: One flat monthly licence fee gives you access to all features. There’s no extra charge for adding more kids, staff, or venues as your business grows. Learn more on our Pricing Page.

Keep up with the latest events, competitions and updates by following ClassForKids on Facebook and Instagram.

2. Regpack

Regpack earns second place on our list of the best camp registration software thanks to its popularity among camp organisers looking to automate bookings and payments for their programmes.

Capterra rating: 4.4 (based on 364 reviews)

Free trial: No

Best for: Camps run by tech-savvy organisers who want greater control, including the ability to customise the registration flow with JavaScript and create automated payment plans that bill clients on specific dates.

Support and onboarding:

• Email support from the Regpack team
• Online help centre with helpful articles
• Chatbot support available outside regular hours

Business growth support: Regpack doesn’t offer a free class listing platform or resources like business and marketing training. However, higher-tier plans include business support such as access to project consultants, website enhancements, and integrations with other platforms.

Pricing: Regpack offers 3 pricing plans, all of which support unlimited users and projects. While it’s generally seen as a more premium option, the higher price point reflects its advanced tech features and added benefits like SEO enhancements and third-party software integrations. It may not suit every budget, but it’s worth reviewing each plan to see which one aligns with your needs and budget.

3. Pembee

Next on our list of best camp management software is Pembee, which offers a range of features to streamline bookings for parents and reduce admin for camp organisers. That said, if flexibility and ease of use are top priorities, it’s worth noting that tasks like moving a child between sessions can be a bit more manual on Pembee. Unlike ClassForKids, which allows quick edits with a single button, Pembee requires cancelling and rebooking the session. Explore the features of each platform to find what suits your needs best.

Capterra rating: 4.9 (based on 23 reviews)

Free trial: Yes

Best for: Camp organisers who want a simple way to manage bookings, payments, and attendance, and are happy to start with a limited feature plan that includes user caps and upgrade later for more features and the ability to add extra admin users.

Support and onboarding:

• Email support from their customer service team
• Online help centre with guides

Business growth support: At the moment, Pembee doesn’t offer tools like a free class listing platform or resources like events and training to support marketing or business growth.

Pricing: Pembee offers 2 plans, each with its own set of features and user limits. Be sure to review the details carefully to find the best fit for your current needs and future plans.

4. CampMinder

CampMinder is a powerful system packed with advanced features like transportation management, cabin assignments, and custom reporting. That complexity comes with a learning curve, which might not suit providers who run camps only seasonally.

Capterra rating: 4.7 (based on 256 reviews)

Free trial: No

Best for: Businesses that only run camps and have a larger budget and team to invest in a comprehensive solution.

Support and onboarding:

• Help articles and videos available online
• Phone support offered during business hours on weekdays
• Onboarding support for new users
• Dedicated accounting assistant to help with invoicing and payment queries

Business growth support: While CampMinder offers a wide range of complex features, it does not include a free class listing platform or access to business growth resources such as expert-led trainings, curated learning content, or community events, all of which are available with ClassForKids.

Pricing: CampMinder offers 2 plans with enrolment-based pricing, so your costs will increase as your business grows. The standard plan includes basic features, while the premium “Professional Suite” unlocks advanced tools like email metrics, facial recognition, and access to the CampMinder API.

5. Bookaby

Camp organisers who want a free platform and are comfortable with limited features and support often find Bookaby to be one of the best camp management software options. (According to their terms, “Free” account holders receive support only as Bookaby deems reasonable.) For those willing to upgrade to Standard or Pro plans, features like waiting lists, an online shop, and Mailchimp integration become available.

Capterra rating: N/A (4.2 stars on Trustpilot based on 17 reviews)

Free trial: Yes

Best for: Bookaby appeals to small and mid-sized holiday camp organisers who want affordable, no-frills software. Its free plan is especially attractive for those just getting started or running on a tight budget.

Support and onboarding:

• Onboarding support in the form of an email guide
• How-to guides available online
• Email support from the Bookaby team

Business growth support: Unlike some alternatives, Bookaby doesn’t offer marketing resources, training, or a free class listing platform. You’ll need to invest in your own tools for visibility and growth.

Pricing: Bookaby has 4 pricing tiers. The free plan includes basic functionality and limited support, while more advanced features and better support are unlocked as you move up through the paid plans.

A Note on Comparing the Best Camp Management Software

You might be wondering why we haven’t listed every feature side by side or included pricing breakdowns. There’s a good reason for that.

Features and pricing can change at any time, and while you’ll find plenty of “Top Alternatives to Bookaby” or “Why We Switched from Pembee” articles online, they’re often outdated or written by people who haven’t used the software themselves.

Instead of giving you a comparison that could go out of date fast, we’ve focused on what stays helpful: real user ratings, who each platform is best suited for, whether there’s a free trial, and the kind of support you can expect. We’ll keep this guide updated once a year to make sure it stays relevant and useful.

With that, let’s move on to 5 simple questions that can help you find the best camp management software for your business.

5 Questions to Help You Choose the Best Camp Management Software for Your Camps

The right camp management software should do more than just fix today’s admin headaches; it should grow with you, making it easier to manage your sessions now and scale your business in the future.

To help you feel confident in your choice, we’ve put together 5 simple but important questions to ask before deciding which platform is the best fit for your camp.

1. Does It Simplify Things for Everyone?

The best camp registration software should make life easier for you, your team, and your customers. The simpler it is to handle daily admin, the more time you’ll have to plan unforgettable camps and focus on growth. And when booking is quick and convenient for parents, they’re more likely to return and recommend you to others.

Make sure your software has:

• A clear online schedule with up-to-date class and venue info
• Easy admin tools to update classes, manage staff, and edit schedules
• Multiple payment options, including subscriptions, cash, and childcare vouchers
• Customisable registers with medical details, emergency contacts, and attendance

2. Will It Actually Save Me Time?

We hear this from camp organisers all the time:

If you started admin on Monday and did nothing else, you wouldn’t get back to planning or teaching until Wednesday afternoon.

That's half your week gone.

The best camp management software should give you that time back, so you can focus on what really matters.

Look for time-saving tools like:

• Registers that update automatically with bookings, attendance, and emergency info
• Term setup features like ClassForKids’ “re-run and auto-enrol” that let you duplicate and tweak past terms in minutes
• Automated waiting lists that fill spots fast and show demand trends
• Invoicing and financial reports that are easy to generate and act on 

3. Will It Help Me Grow My Business?

According to a recent survey,* nearly half of small business owners regularly bring work home. If you’re spending evenings buried in admin instead of enjoying time with loved ones, it might be time to rethink things.

The best camp management software should do more than ease your workload. It should help you build a business that’s sustainable, scalable, and set up for long-term success.

Here’s what to look for:

• Time-saving tools like the ones that help ClassForKids users reclaim 15+ hours a week
• Built-in reports that track income, highlight trends, and support smarter decisions
• Scalable features to manage multiple venues and teams
• Ability to promote sessions with a booking widget on your website and attract new customers through a free class listing platform
• Resources that fuel growth, from expert-led events and helpful toolkits to competitions

4. Can It Still Support My Business When It Grows?

Your camp might be small now, but that won’t always be the case. The best camp management software should help you grow, not get in the way or limit your potential.

Ask yourself:

• Will you hit a cap on campers, staff, or venues as your camps get bigger?
• Are core features included from the start, or locked behind higher-priced plans?
• Does it offer tools for managing multiple sites or franchises as your business grows?‍

5. Is There Real Support When I Need It?

You won’t need help every day, but when you do, it’s important to know you will get it. The best camp management software should come with real support that feels like part of your team.

As you weigh up your options, ask yourself:

• Will you be able to speak to an actual person when you have questions?
• Are there clear how-to guides or resources you can access anytime, even outside office hours?
• What do other users say in reviews? Their feedback can give you a realistic view of the support you’ll get.

Take Your Holiday Camps Further with the Best Camp Management Software

If you’re ready to spend less time buried in admin and more time creating the kind of camp experience you wish you’d had as a child, ClassForKids is here to help. With over 10 years of experience and a support team that’s earned awards (and glowing reviews), it’s the go-to platform for hundreds of camp organisers across the UK and beyond.

Disclaimer: This blog is intended for informational purposes only and reflects information accurate as of 30 April 2026. While we aim to review and update the content annually, we recommend using this guide as a starting point and exploring the official websites of any platforms that catch your eye for the most up-to-date details on features, pricing, and support.  

*Brimble, L. (2023) Average business owner needs additional four hours in the day to complete admin tasks, study shows, The Independent, 16 August. Available at: https://www.independent.co.uk/news/business/business-owner-admin-tasks-hours-b2391474.html (Accessed: 4 June 2025).